Once you have been awarded a grant, and satisfactorily responded to any points raised by the Committee or reviewers, you will be sent an award letter.
The award letter acceptance slip should be signed and returned by a representative of the institute at which the award is held who is sanctioned by the institute to agree such contracts.
In signing the award letter, the Institute agrees to Diabetes UK Grant Conditions and revenue sharing agreement.
Once Diabetes UK has received an acceptance slip you will be contacted with a payment schedule and purchase order number for the grant. Please note that all invoices submitted to Diabetes UK must include a purchase order number. Please contact the Research department if you do not have a purchase order number for your grant.
Project grants, PhD Studentships and Fellowships
Project grants, RD Lawrence Fellowships, Sir George Alberti Research Training Fellowships and Studentships are paid quarterly in arrears on receipt of your invoice.
Grants are paid on profile payments (rather than actual costs) as per the payment schedule.
One year after the start date of the grant and on each subsequent anniversary, the Principal Applicant is required to submit an annual progress report to Diabetes UK. Invoices related to payments in the following year will not be paid until an annual report has been received.
At the end of the award, the Principal Applicant is required to submit a final report form which includes a breakdown of the financial information expenditure incurred for the duration of the grant. A final quarter invoice can then be submitted. Any unspent funds should to be returned to Diabetes UK and if this is the case the final invoice should be reduced to reflect this.
Diabetes UK will not supplement grants that have spent more than the initial award.
Diabetes UK will honour any nationally agreed pay awards. These should be invoiced for separately at the end of each financial year. Please contact the Research department for further information.
For PhD Studentships, student fees (paid at the home rate as set by the institute) should be invoiced for separately at the end of end year.
Small grants
Small grants are paid as a single instalment after the start date of the grant and on receipt of your invoice. Any unspent funds must be returned to Diabetes UK after submission of the final report.
Equipment grants
Equipment grants are paid on receipt of an invoice. In submitting an invoice for an Equipment grant, please also include proof of purchase or a valid quote.