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Advice for people with diabetes and their families

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Managing your Diabetes UK grant

For more information about our response to Coronavirus please go to our diabetes researchers page.

 

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Once you have been awarded a grant, and satisfactorily responded to any points raised by the Committee or reviewers, you will be sent an award letter.

The award letter acceptance slip should be signed and returned by a representative of the institute at which the award is held who is sanctioned by the institute to agree such contracts.

In signing the award letter, the institute agrees to the Diabetes UK Grant Conditions and other relevant policies.

Once Diabetes UK has received an acceptance slip you will be contacted to activate the grant through the online Research Management System, followed with a payment schedule. Please contact the Research Team if you do not have a payment schedule for your grant.

Payments for Project grants, PhD Studentships and Fellowships

Project grants, studentships and fellowships are paid quarterly in arrears on receipt of your invoice.

Grants are paid on profile payments (rather than actual costs) as per the payment schedule.

At the end of the award, any unspent funds should be returned to Diabetes UK and if this is the case the final invoice should be reduced to reflect this.

Diabetes UK will not supplement grants that have spent more than the initial award.

Payments for Early Career Small grants

Early career small grants are paid as a single instalment after the start date of the grant and on receipt of your invoice. Any unspent funds must be returned to Diabetes UK after submission of the final report.

Invoicing

Diabetes UK will honour any nationally agreed pay awards. These should be invoices for separately at the end of each financial year.

Diabetes UK will not cover increase in salary scales as these costs should be included in the initial application form and cannot be paid retrospectively. Please contact research@diabetes.org.uk for further information.

Reporting progress

Congratulations on being awarded a Diabetes UK grant.

We require an annual and final report on the progress of your grant. These are linked to the financial cycle of the grant and should be submitted via our online grants management system.

One year into the grant, depending on the length of your grant, you will be required to submit an annual report within two weeks of the anniversary of your award. Failure to do so will result in suspension of further payments.

If your grant is running for 12 months or less, or you are in the final year of your grant, we require a final report with a financial summary, signed by both the grant holder and the institutes finance office, within six weeks of the end of the grant. The final report must be submitted via the online grants management system. The final quarterly payment is automatically withheld until receipt and approval of the final report.

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Please note that annual and final reports should detail progress adequately and the Diabetes UK Research Team may ask for more information before accepting an annual or final report.

Please also note that our supporters raise funds  for our research through programs like the Adopt a Project scheme, and that prompt reporting of progress is essential to feedback to our supporters.

 

Questions about your grant

Extensions to your grant

If you encounter problems with your grant that may result in a delay a time-only no-cost extension can be discussed. Please complete the relevant section of this form and return to research@diabetes.org.uk. It is very rare that Diabetes UK will be able to provide funding for a costed extension to your grant or supplementary awards after funding has been agreed, but please contact the Research Team should you wish to discuss this.

Virement of funds

If you encounter problems with your grant and you wish to vire funds from one part of your awarded grant to another, please complete the relevant section of this form and return to research@diabetes.org.uk.

Global Talent Visa 

RD Lawrence, Sir George Alberti and Harry Keen Fellowship holders requiring a visa to work in the UK are eligible to apply for a Global Talent Visa under the fast-track process of endorsement. Other visa categories are available. In line with the highly prestigious nature of your award, the Global Talent Visa is designed for people who are recognised as leaders and potential leaders in their field. Should you wish to apply for this visa you should select the ‘Fast Track consideration’ option on the Home Office endorsement application form and use your award letter as evidence of your Fellowship. It is recommended that you arrange your visa in plenty of time before the start date of your award. Further details can be found on the UK government website and the Royal Society’s website.

Maternity and paternity leave

Diabetes UK is not the employer of staff on the grant. The institute where the grant is administered or staff posts are held is the employer and as such is responsible for maternity and paternity leave and pay during this time.

Please contact the Research Team if this type of leave is needed and they will suspend the grant until it is able to resume. Payments to the grant will resume upon the grant holders return to work.

Please note Diabetes UK are committed to supporting our awardees through their projects.

Sick leave

Diabetes UK is the not the employer of staff on the grant. The institute where the grant is administered or staff posts are held is the employer and as such is responsible for any sick leave and pay during a period of sickness.

Please contact the Research Team if this type of leave is needed and we will suspend the grant until it is able to resume.

 

Communicating your research

As you are probably aware, the research that Diabetes UK funds would not be possible without the generous support of our members and those who make donations to the charity.

Adopt a Project

The Adopt a Project scheme lets Diabetes UK supporters donate a minimum of £1,000 towards a specific Diabetes UK-funded research project, and ‘adopt’ that project.

Our supporters and local groups generate a substantial portion of Diabetes UK’s income through their fundraising and public awareness activities. Many of our members are particularly interested in the latest diabetes research and this scheme provides an opportunity for them to find out more about your research.

Please note that any funds given by these groups go towards your awarded total and are not top-ups to your grant. Diabetes UK groups are not permitted to donate directly to researchers.

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A person or Diabetes UK group ‘adopts’ a particular research project for a period of one year. This may be a project that is taking place in their geographical area, or simply one that they find interesting. During this time, groups can request an update on the progress of the project they have adopted and will receive acknowledgement on our research projects webpage.

Researchers may be called upon to give a presentation about their work to a group that has adopted their project and these will be arranged by Diabetes UK.These talks provide our supporters with a unique opportunity to meet researchers and encourage donations to support diabetes research.

If you have any further enquiries regarding the Adopt a Project scheme, then please contact us at research@diabetes.org.uk.

Fundraising appeals

In addition to the Diabetes UK Adopt a Project scheme, your research may be profiled in marketing campaigns and other fundraising appeals.

These are standard fundraising techniques and in no way alter the amount of funds available for your project, whether we are able to fundraise against your research or not.

Disseminating your results

It is very important to raise the profile of diabetes research across the board. If you have a journal article going to print, have won an award, or receive coverage in local or national press, radio or television, please do not wait for your annual report to let us know – contact us at research@diabetes.org.uk.

The grant holder must acknowledge Diabetes UK in all publications arising from the awarded grant and provide copies of those publications. Please refer to section 8 of our Grant Conditions for further information.

We will not only let our supporters know but our Media team can also help raise the profile of your research.

Diabetes UK also submits all research projects in the Europe PubMed Central open-access repository, a platform for worldwide access to life science publications and preprints.

Payment for Open Access Fees 

Diabetes UK will not pay Open Access Fees for the publication of articles arising from grant awards. Diabetes UK will allow grant holders to use small underspends on grants to cover these costs, with approval from the Research Team.  Please refer to our Open Access Policy (Word, 57kb) and contact us if you would like to use grant underspend towards the payment of open access fees.

 

Measuring our impact

We're currently scoping how best to collect our impact data, and will be sure to update Diabetes UK-funded researchers of our decisions in due course.

In the meantime, as noted in the Diabetes UK grant conditions, please get in touch with us if you have research that you are about to publish. We can help you to communicate your research to a wider audience and this information is crucial for our future impact review. 

Please contact the research@diabetes.org.uk at any time to inform us of research outputs or outcomes.

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