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Managing your Diabetes UK grant

Reporting progress

Congratulations on being awarded a Diabetes UK grant.

Diabetes UK requires an annual and final report on the progress of your grant. These are linked to the financial cycle of the grant and should be submitted via ouronline grants management system.

One year into the grant, depending on the length of your grant, you will be required to submit an Annual report with the original signature of the grant holder, within two weeks of the anniversary of your award. Failure to do so will result in suspension of further payments.

If your grant is running for 12 months or less, or you are in the final year of your grant, we require a signed Final report with a financial summary, within six weeks of the end of the grant. The final quarterly payment is automatically withheld until receipt of the final report.

Hard copies of Annual and Final reports for you to print, sign and return will be produced on submission of electronic copies via ouronline grants management system.

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Please note that annual and final reports should detail progress adequately and the Diabetes UK Research Team may ask for more information before accepting an annual or final report.

 

Please also note that we raise funds based on funded research, especially through the Adopt a Project scheme, and that prompt reporting of progress is essential to feed back to our supporters.

Measuring our impact

We no longer require our researchers to upload data to the Researchfish portal. We're currently scoping how best to collect our impact data, and will be sure to update Diabetes UK-funded researchers of our decisions in due course.

In the meantime, please get in touch with us if you have research that you are about to publish, as written in the Diabetes UK grant conditions. We can help you to communicate your research to a wider audience and this information is crucial for our future impact review. 

Please contact the Diabetes UK Research Team at any time to inform us of research outputs or outcomes, as detailed in 'Communicating your research', below.

Questions about your grant

Extensions to your grant

If you encounter problems with your grant that may result in a delay please contact the Diabetes UK Research Team immediately so a time-only no-cost extension can be discussed. It is very rare that Diabetes UK will be able to provide funding for a costed extension to your grant or supplementary awards after funding has been agreed, but please contact the Research Team should you wish to discuss this.

Virement of funds

Should you wish to vire funds from one part of your awarded grant to another please contact the Diabetes UK Research Team with full justification for consideration.

Maternity and paternity leave

Diabetes UK is not the employer of staff on the grant. The institute where the grant is administered or staff posts are held is the employer and as such is responsible for maternity and paternity leave and pay during this time.

Please contact the Research Team if this type of leave is needed and they will suspend the grant accordingly, if appropriate.

Sick leave

Diabetes UK is the not the employer of staff on the grant. The institute where the grant is administered or staff posts are held is the employer and as such is responsible for any sick leave and pay during a period of sickness.

Please contact the Research Team if this type of leave is needed and we will suspend the grant accordingly, if appropriate.

Communicating your research

As you are probably aware, the research that Diabetes UK funds would not be possible without the generous support of our members and those who make donations to the charity.

Adopt a Project

The Adopt a Project scheme lets Diabetes UK supporters donate a minimum of £1,000 towards a specific Diabetes UK-funded research project, and ‘adopt’ that project.

Our supporters and local groups generate a substantial portion of Diabetes UK’s income, through their fundraising and public awareness activities. Many of our members are particularly interested in the latest diabetes research and this scheme provides an opportunity for them to find out more about your research.

Please note that any funds given by these groups go towards your awarded total and are not top-ups to your grant. Diabetes UK groups are not permitted to donate directly to researchers.

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A person or Diabetes UK group ‘adopts’ a particular research project for a period of one year. This may be a project that is taking place in their geographical area, or simply one that they find interesting. During this time, groups will be provided with an update on the progress of the project they have adopted and will receive acknowledgement in ourdirectory of research projects.

Researchers may be called upon to give a presentation about their work to a group that has adopted their project. Researchers will be contacted by Diabetes UK to arrange presentations. These talks provide our supporters with a unique opportunity to meet researchers and encourage donations to support diabetes research.

If you have any further enquiries regarding the Adopt a Project scheme, then please contact the Diabetes UK Research Team atresearch@diabetes.org.uk.

Fundraising appeals

In addition to the Diabetes UK Adopt a Project scheme, your research may be profiled in marketing campaigns and other fundraising appeals.

These are standard fundraising techniques and in no way alter the amount of funds available for your project, whether we are able to fundraise against your research or not.

Disseminating your results

It is very important to raise the profile of diabetes research across the board. If you have a journal article going to print, have won an award, or receive coverage in local or national press, radio or television, please do not wait for your annual report to let us know – contact us atresearch@diabetes.org.uk.

We will not only let our supporters know but our Media team can also help raise the profile of your research.

Financial details and processes

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Once you have been awarded a grant, and satisfactorily responded to any points raised by the Committee or reviewers, you will be sent an award letter.

 

The award letter acceptance slip should be signed and returned by a representative of the institute at which the award is held who is sanctioned by the institute to agree such contracts.

In signing the award letter, the institute agrees to the Diabetes UK Grant Conditions and template revenue-share agreement.

Once Diabetes UK has received an acceptance slip you will be contacted with a payment schedule. Please contact the Research Team if you do not have a payment schedule for your grant.

Project grants, PhD Studentships and Fellowships

Project grants, RD Lawrence Fellowships, Sir George Alberti Research Training Fellowships, Harry Keen Intermediate Clinical Fellowships and PhD Studentships are paid quarterly in arrears on receipt of your invoice.

Grants are paid on profile payments (rather than actual costs) as per the payment schedule.

One year after the start date of the grant and on each subsequent anniversary, the Principal Applicant is required to submit an Annual progress report to Diabetes UK. Invoices related to payments in the following year will not be paid until an Annual report has been received.

At the end of the award, the Principal Applicant is required to submit a Final report which includes a breakdown of the financial expenditure incurred for the duration of the grant. A final quarter invoice can then be submitted. Any unspent funds should to be returned to Diabetes UK and if this is the case the final invoice should be reduced to reflect this.

Diabetes UK will not supplement grants that have spent more than the initial award.

Diabetes UK will honour any nationally agreed pay awards. These should be invoiced for separately at the end of each financial year. Please contact the Research Team for further information.

Small grants

Small grants are paid as a single instalment after the start date of the grant and on receipt of your invoice. Any unspent funds must be returned to Diabetes UK after submission of the final report.

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